Calendar is a chart or series of pages showing the days, weeks, and months of a particular year, or giving particular seasonal information. Give co-workers access to view or add events to your calendar in Lightning Experience. Below are the public calendars for your organization. Use public calendars to manage department or project schedules.

Before setup share calendar, please take note:
Shared calendaring is a set of features that help users track events organization-wide. Organizations using any Salesforce edition (except Personal Edition) have access to the following features:

  • Users can view each other’s calendars to see what events are scheduled. If calendar sharing permissions allow it, users can also add events to other users’ calendars and even change the details of other users’ existing events
  • The multi-user calendar view displays several users’ calendars all at once.

Professional, Enterprise, Unlimited, Performance, and Developer Edition organizations can use the following additional features

  • Public calendars track events that apply to a group of users. For example, department event calendars, project calendars, and production schedules.
  • Resource calendars track the schedules of conference rooms, overhead projectors, and other company resources.

Creating Public Calendars

From Setup -> Enter Public Calendars and Resources in the quick find box -> Select Public Calendars and Resources -> Click New Public Calendars -> Give the calendar name -> Check Active -> Click Save. As shown in the screenshots below.

Creating Public Calendar

Public Calendar and Resources

Sharing Public Calendars

To make the new calendar to others, click Sharing, and set the sharing as described later in this tip sheet.

From Setup -> Enter Public Calendars in the Quick Find box -> Select Public Calendars and Resources -> Click Sharing next to the calendar that you want to share -> Click Add -> Select public groups, roles, or users, and add them to New Sharing -> In Calendar Access, select the desired sharing level -> Click Save. As shown in the screenshots below.

Sharing Public Calendar

Creating Public Calendar Add Users to the public calendar

Sharing is caring!